CONSUMER HEALTH PRIVACY POLICY

Last Updated June 10, 2026.

Mindset in Movement ("Company," "we," "us," “our”) respects your consumer health privacy and is committed to protecting it through this Consumer Health Privacy Policy (“Policy”).

This policy lays out how we may collect, store, use, and share any information regarding your health that we gather from you when you access and use our Website https://www.mindsetinmovement.fit/ (“Website”).

Please review this Consumer Health Privacy Policy very carefully. By checking the explicit consent box on our web forms or within our mobile application onboarding architecture, you are actively authorizing the collection, storage, and processing of your consumer health metrics as outlined in this Policy.

Health, Wellness, and Nutrition Data. To design, deliver, and optimize your customized personal training, fitness programming, and nutrition coaching packages, we collect specific physiological and wellness metrics that you voluntarily provide to us. This includes, but is not limited to: body weight, height, body fat percentage, physical body measurements, fitness levels, exercise history, dietary habits, food and beverage logs, caloric/macronutrient intake, and details regarding physical injuries, medical conditions, or health limitations. This data is gathered directly from your input on our Website or synced through our third-party mobile application platform infrastructure (MyPTHub).

To develop, adjust, and monitor personalized exercise routines and nutritional strategies tailored to your physical capabilities and health goals, health and wellness data is utilized strictly for service delivery and program optimization, and is never sold or shared with third-party marketing entities.

Sources of Information. By engaging with our Website, you have an opportunity to provide us with personal information about you through forms, surveys, etc.

Before you give us information, it is important to pay attention to what information is required and what is optional. By providing us with your information, you agree that it is correct, personal to you (and no one else whose permission has not been given), and complete.

Your information may come from the following sources:

Directly from you: For example, when you fill out our initial intake and assessment forms on our Website, participate in live or electronic consultations and discussions with our training personnel, submit correspondence, sign up for a newsletter, contact our Company, submit a form, submit correspondence or inquiries to our Company through the Website, purchase a product, or create an account and complete assessments through our mobile application platform (MyPTHub).
Passive data collection processes that use such tools like cookies.
From our mobile application: Data is collected through our custom-branded mobile application, which utilizes the backend technological infrastructure, data processing, and cloud hosting services of our third-party platform provider, MyPTHub (FitCloud Technology Ltd), to track, deliver, and maintain your custom personal training and nutrition packages.

Website users may also post or submit content (“Submissions”) on the Website including, but not limited to reviews, comments, testimonials, forms, and discussions. However, please keep in mind that your submissions are transmitted to our Website and disseminated to others at your own risk. The Company has no control over how other third parties and users interact with your submissions. Please remember this before posting your submissions on our Website.

Strict Restrictions on the Use and Disclosure of Health Data. Notwithstanding any other provision within this Policy, Mindset in Movement treats your personal health, wellness, and physiological metrics with the highest standard of confidentiality. All sensitive data—including but not limited to body weight, health conditions, dietary restrictions, food logs, and physical limitations—is collected and used solely for the purpose of constructing, monitoring, modifying, and delivering your customized personal training and nutrition packages. The Company strictly guarantees that your personal health and wellness data will never be sold, rented, leased, licensed, or shared with third-party advertisers, data brokers, or external marketing networks for commercial or promotional purposes. Your health data is accessed exclusively by authorized Company personnel and infrastructure processors as required to execute your specific services.

Limitation of Liability for Third-Party Platform Actions. Because our custom mobile application utilizes the third-party backend infrastructure, software, and cloud hosting services of MyPTHub (FitCloud Technology Ltd), Mindset in Movement does not possess direct operational control over the application's technical architecture, server security, or administrative protocols.

By utilizing our services and mobile application, you expressly acknowledge and agree that Mindset in Movement, alongside its owners, trainers, and affiliates, shall not be held legally liable, responsible, or accountable for any damages, losses, or claims resulting from the actions, omissions, system failures, or security lapses of MyPTHub. This includes, but is not limited to, data breaches, unauthorized third-party access, data leaks, server-side data corruption or loss, platform downtime, or any failure by MyPTHub to adhere to privacy regulations or industry-standard security safeguards. Any data entered into, synced with, or transmitted via the mobile application is done at your own risk, and any legal remedies or disputes arising from an infrastructure-level failure must be pursued exclusively against MyPTHub.

Your Consumer Health Data Rights. If you are a Washington resident (or otherwise covered under Washington's My Health My Data Act), you possess specific legal rights regarding your consumer health data. Mindset in Movement extends these rights to all clients interacting with our health, fitness, and nutrition services:

Right to Confirm and Access: You have the right to confirm whether we are collecting, sharing, or processing your consumer health data, and to receive a copy of all such data in a portable, readily usable format.
Right to Delete: You have the right to request the permanent deletion of any consumer health data maintained by us, our website host (Wix), and our mobile application infrastructure (MyPTHub).
Right to Withdraw Consent: You have the absolute right to withdraw your consent for our continued collection or processing of your health metrics at any time.

To exercise any of these statutory consumer health rights, please submit your request to rhett@mindsetinmovement.fit. We will verify your identity and process your request within forty-five (45) calendar days of receipt.

Right to Appeal. If we decline to take action on a consumer health data request (for example, if we are required to retain certain billing data for tax compliance), you have the right to appeal our decision within thirty (30) days of our notice of denial.

To submit an appeal, please email rhett@mindsetinmovement.fit with the subject line "Privacy Request Appeal." We will review your case and respond in writing within forty-five (45) days. If your appeal is denied, you have the right to submit a formal complaint to the Washington State Attorney General.

Disclosures of Consumer Health Data Sharing. Mindset in Movement does not sell, rent, lease, or license your consumer health data to third-party marketing networks or data brokers. We only share your health and wellness data to the minimum extent required to deliver your coaching services:

Categories of Health Data Shared: We share your voluntarily provided physiological metrics, body measurements, physical limitations, injury history, and nutritional logs.
Categories of Third Parties Shared With: This data is shared exclusively with our mobile application infrastructure partner, MyPTHub (FitCloud Technology Ltd), to host your client account, and our secure web hosting database provider, Wix, Inc., to process your initial intake submissions.

Email: rhett@mindsetinmovement.fit

Mail: Mindset in Movement, Attn: Privacy & Data Compliance

33701 Painthorse Way, Apt 317, Wesley Chapel, FL, 33545

Please ensure that all physical mail correspondence clearly indicates your full name, associated account email address, and the specific nature of your request so that our compliance team can properly verify and process your inquiry.